LETTER FROM CBC PRESIDENT,
KRISTINE RODRIGUES
July 11, 2020
2020 Annual Meeting
As announced in the June 12th correspondence, due to COVID-19 and restrictions set forth by the State and local authorities, the 2020 Annual meeting, contest director’s
meeting and board meeting will be held via Zoom.
The meeting is scheduled for Saturday, August 1, 2020. The Zoom link is below as well as a couple of links for Zoom protocols. It is desired that you use video and ensure your
name is showing. Understanding the variety and potential limitations of possible login options, roll call will be done at the beginning of each meeting to ensure we are aware
of who is attending the meeting. The roll call will be announced to all attendees. Any attendees joining will be placed in the waiting room until identification confirmation has occurred, and then they will be admitted to the meeting.
To ensure everyone has the opportunity speak – and to limit speaking over each other – we ask that you learn how to use the “thumbs up” to identify that you would like to
speak. The Board Officers will ensure that everyone has an opportunity to unmute and be heard. The chat feature can also be used, and the Board Officers will monitor to
ensure everyone has had an opportunity to speak. This structured process will allow participants to be a part of the conversation and limit the amount of inadvertent talking over each other.
Nominations for all Board positions was opened June 12th and will remain open until the start of the General Assembly meeting or around 10 am. There will be an opportunity to present any last-minute nominations during the Zoom call before closing nominations. In that this is unique and unprecedented time, we are working closely with USTA to ensure that the processes we use, and any electronic voting process is validated. We are still working through the details and as we finalize the process with USTA we will provide more information.
If you would like to run for a position of the Board or if you would like to nominate someone for a position, please mail your nominations to the four Board Officers (to make sure nothing is missed).
moraetoo@gmail.com – Kristine
californiabatoncouncil@gmail.com – Tina
kaleocrawford@me.com – Kaleo
JohnsonCatreena@gmail.com – Catreena
In order to vote, a USTA Professional membership is required as well as a CBC Membership. If you voted in the last general assembly meeting in September 2019 – you
are eligible to vote in the August 2020 meeting.
If you would like to vote, you must pay your 2020-2021 membership at least a week before the meeting to ensure that USTA registers and acknowledges your payment.
After July 14th, USTA membership will be available by calling USTA member services. CBC membership is $15 for a regular membership and can be paid via PayPal, this payment also has to be received a week before the meeting.
On 8/1/2020, the day will be broken down into three meetings:
9AM – Competition Directors Meeting
- This meeting is open to anyone,
- The focus will be on the setting of the competition schedule, competition formats, and alternative solutions for next season.
- 2019 Meeting Notes (Pages 4 -5)
- 2020 Meeting Agenda (Page 6 -7)
* Let us know if there are additional agenda items
10AM – General Membership Meeting
- Anyone can attend this meeting
- In order to vote for the Board positions, a USTA Professional membership and a CBC membership is required.
- All voters will be have their membership validated before the start of the voting process.
- 2019 Meeting Notes (Pages 8 – 9)
- 2020 Meeting Agenda (Pages 10-11)
* Let us know if there are additional agenda items
12 PM – 2020/2021 Board Meeting
- This meeting is limited to the newly elected Board Officers
- Agenda will be emailed after the General Membership and before the start of the Board Meeting.
We appreciate your patience and understanding as we walk through this new process during this unprecedented time in our history. As previously stated, we are working closely with USTA to ensure that the Zoom meeting and voting process is validated and we will continue to share information as it becomes available.
Ready, Set…TWIRL!!
Kristine Rodrigues
CBC President
916-690-5593
Moraetoo@gmail.com
Zoom Information…Topic: Kristine Rodrigues’ Zoom Meeting
Time: Aug 1, 2020 09:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/87921723861?pwd=dXlxRHJ2ZmJwT1RIWHNTMGJ0N1lNZz09
Meeting ID 879 2172 3861
Password – 666607
https://www.technology.pitt.edu/blog/zoom‐tips
FOR A PRINTED COPY OF THIS LETTER AND A COPY OF THE MINUTES OF LAST YEAR’S GENERAL MEETING, LAST YEAR’S COMPETITION DIRECTORS MEETINGS, AND THE AGENDA FOR THE AUGUST 1, 2020 GENERAL MEMBERSHIP MEETING ON ZOOM, CLICK HERE
All CA contest photos will now be viewed on the CA Baton Council Facebook Page.